| Duty |
Position |
Deadline |
Notes |
Completed |
| |
IT |
|
|
|
| |
Director |
|
|
|
|
| |
Scheduler |
|
|
|
|
|
| |
Registrar |
|
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|
|
| |
Treasurer |
|
|
|
|
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|
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| |
Secretary |
|
|
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|
|
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|
| |
Vice
Pres. |
|
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|
|
|
| |
President |
|
|
|
|
|
|
|
|
|
|
| Meeting Agenda |
X |
|
|
|
|
|
|
|
|
|
|
| Preside over
Meetings |
X |
|
|
|
|
|
|
|
|
|
|
| Sign contracts |
X |
X |
|
X |
|
|
|
|
|
|
|
| Sign checks |
X |
X |
|
X |
|
|
|
|
|
|
|
| Appoint Committees |
X |
|
|
|
|
|
|
|
|
|
|
| Assist
President |
|
X |
|
|
|
|
|
|
|
|
|
| Meeting
Minutes |
|
|
X |
|
|
|
|
|
|
|
|
| Manage Records: |
|
|
X |
|
|
|
|
|
|
|
|
| |
Articles of
Association |
|
|
X |
|
|
|
|
|
|
|
|
| |
Bylaws |
|
|
X |
|
|
|
|
|
|
|
|
| File
Management |
|
|
X |
|
|
|
|
|
|
|
|
| Notice of
Meeting |
|
|
X |
|
|
|
|
|
|
|
|
| Track this task list |
|
|
X |
|
|
|
|
|
|
|
|
| Bookkeeping |
|
|
|
X |
|
|
|
|
|
|
|
| Financial
transactions |
|
|
|
X |
|
|
|
|
|
|
|
| Financial
Reports |
|
|
|
X |
|
|
|
|
|
|
|
| Budget |
|
|
|
X |
|
|
|
|
|
|
|
| IRS Filings and Payments |
|
|
|
X |
|
|
|
|
|
|
|
| |
Form 990 |
|
|
|
X |
|
|
|
|
May 15 |
e-file (see
990 Online tab) |
5/12/2012 |
| |
Payroll Tax Deposit |
|
|
|
X |
|
|
|
|
Apr 30, Jul
31, Oct 31, Jan 31 |
Use EFTPS
for tax payments |
4/6/2012 |
| |
Form 941 |
|
|
|
X |
|
|
|
|
Apr 30, July
31, Oct 31, Jan 31 |
Generate
Excel sheet from Quickbooks. Use EFTPS for payments (see above). Use filetaxes.com
to file the 941. |
4/6/2012 |
| |
Forms W-2,
W-3 |
|
|
|
X |
|
|
|
|
Jan 31 |
Use
filetaxes.com |
1/17/2012 |
| |
Form 1099,
1096 |
|
|
|
X |
|
|
|
|
Jan 31 |
Use
filetaxes.com |
n/a for 2011 |
| Colorado Filings |
|
|
|
X |
|
|
|
|
|
|
|
| |
DR 1094 Employee Tax
Withholding |
|
|
|
X |
|
|
|
|
Apr 30, Jul
31, Oct 31, Jan 31 |
Pay online
using EFT and PIN, www.taxcolorado.com |
4/6/2012 |
| |
DR 1093
Annual Transmittal of State W-2 |
|
|
|
X |
|
|
|
|
Feb 28 |
See W-2
State tab |
n/a |
| |
DR 0100C
Sales Tax Return |
|
|
|
X |
|
|
|
|
Apr 20, Jul
20, Oct 20, Jan 20 |
Zero-File Online www.taxcolorado.com |
4/6/2012 |
| |
DR 0594
Sales Tax License Renewal |
|
|
|
X |
|
|
|
|
1/1 even year |
$16/2yr,
don't know why we need this, but they say we do |
11/29/2011 |
| |
SOS Trade Name |
|
|
X |
|
|
|
|
|
4/30/2013 |
E-mail
reminder sent to secretary@gsyha.org |
2/25/2011 |
| |
Colorado Charitable
Solicitations Filing |
|
|
|
X |
|
|
|
|
May 15 |
http://www.sos.state.co.us/pubs/charities/charitable.htm |
5/12/2012 |
| |
SOS Raffle License Renewal |
|
|
X |
|
|
|
|
|
Dec 31 |
http://www.sos.state.co.us/pubs/bingo_raffles/apply.html |
9/19/2011
Lic # 2011-04514 |
| |
SOS LE-21
Raffle License Quarterly Report |
|
|
|
X |
|
|
|
|
Apr 30, Jul
31, Oct 31, Jan 31 |
http://www.sos.state.co.us/pubs/bingo_raffles/bingoForms.html |
4/30/2012 |
| Fundraising |
|
|
|
|
|
|
|
|
|
|
|
| |
Glenwood
Springs Discretionary Grant Application |
|
|
|
X |
|
|
|
|
Mar 31 |
www.cogs.us |
3/26/2011 |
| |
Strawberry
Days |
|
|
|
|
|
|
|
|
May 31 |
|
|
| |
Golf Tournament |
|
|
|
|
|
|
|
|
June 30 |
|
|
| |
Annual Raffle or Substitute
Fundraising Commitment |
|
|
|
|
|
|
|
|
Oct 31 |
Deadline
to implement fundraiser |
10/19/2011 |
| |
Silver Sky Coffee Orders |
|
|
|
|
|
|
|
|
|
Turn in
Monday morn, pick up Tue |
3/6/12, 3/26/12 |
| |
|
|
|
|
|
|
|
|
|
|
|
|
| Registration |
|
|
|
|
X |
|
|
|
|
|
|
| |
Onliine Registration |
|
|
|
|
X |
|
|
|
Sep 1 |
|
9/1/2011 |
| |
CAHA
Official Rosters |
|
|
|
|
X |
|
|
|
Nov 15, Dec
31 |
1st game, finalized Dec 31 |
12/31/2011 |
| |
Cyber Sport Update |
|
|
|
|
|
|
|
|
May |
Obtain software from USAH |
|
| Scheduling |
|
|
|
|
|
|
|
|
|
|
|
| |
Practice |
|
|
|
|
|
|
X |
|
|
|
|
| |
Games |
|
|
|
|
|
X |
|
|
|
|
|
| Web Site / Calendar / Database |
|
|
|
|
|
|
|
X |
|
|
|
| |
Registration
Instructions and Link |
|
|
|
|
|
|
|
X |
Sep 1 |
|
9/1/2011 |
| |
Sponsors |
|
|
|
|
|
|
|
X |
Apr 30 |
Need time to print sponsor
plates |
|
| |
Practice Schedules |
|
|
|
|
|
|
X |
X |
Ongoing |
Update calendar |
|
| |
Fundraiser Page |
|
|
|
|
|
|
|
X |
Oct 31 |
|
10/19/2011 |
| |
Game Schedules |
|
|
|
|
|
X |
|
X |
Nov 15 |
Update calendar local
games |
|
| |
Grizzly Gear |
|
|
|
|
|
|
|
X |
Maintain |
|
|
| |
Special Events |
|
|
|
|
|
|
|
X |
As needed |
End of Year Ceremony |
3/24/2012 |
| |
Contact List |
|
|
|
|
|
|
|
|
|
|
1/27/2012 |
| |
|
|
|
|
|
|
|
|
|
|
|
|
| Equipment |
|
|
|
|
|
|
|
|
|
|
|
| |
Jerseys |
|
|
|
|
|
|
X |
|
Apr 30 |
Menace Sport requirement |
|
| |
Warm-Ups |
|
|
|
|
|
|
X |
|
Apr 30 |
Menace Sport requirement |
|
| |
Game Socks, Practice Jerseys |
|
|
|
|
|
|
X |
|
Sep 1 |
Through Players Bench |
|
| CAHA |
|
|
|
|
|
|
|
|
|
|
|
| |
Association List Approval |
|
|
X |
|
|
|
|
|
Jul 31 |
Email By-Laws, Policies,
Board Member Contact List to CAHA Secretary |
9/8/2011 |
| |
|
|
|
|
|
|
|
|
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|
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